August 2022

Elkhart Public Library
Board of Trustees
August 24, 2022
6:30 pm

      At 6:35 pm, president Phil Shelton called the meeting to order.  Those present were Ann Olson, Sarah McCutcheon, Jeanine Kolb, Dana Hudson, and library director, Sarah Wilson.  Absent were Sue Roush and Mark Moughan.

There was no public comment.

The minutes were reviewed.  Sarah M made a motion to accept the minutes, Jeanine seconded, all aye.

The treasurer’s report was discussed.  Jeanine made a motion to accept the treasurer’s report and pay the bills, Sarah M  seconded, all aye.

Sarah W had one item to add to the librarian’s report.  She’s heard back from Carter Lumber on the door handle, which will be purchased at a cost of $243.88 which will be reimbursed by the warranty.  Phil will oversee the installation.

Old Business:
-  The library will be open on Labor Day.
-  The Barbies will be on display through September for the 130th birthday . 
  -  Ann reminded Sarah W that John Williams offered to bring his carved Santas, and Ann will            talk with Tina about a possible display of her beaded items.
  -  Sarah W also has other displays in mind and she is working on something to do with                      pumpkins for October.
-  Policy review is tabled.
-  Building updates:
               -  Phil is waiting on a call back, from the architect, concerning the roof.
               -  Ann will contact carpet people to bid the foyer and two small rooms for linoleum.
-  Sarah W has the credit card application, that was approved in July, on her desk to fill out, which will   be a Walmart card with a $500 limit.

New Business:
-  After a brief discussion, a motion was made by Sarah M to approve the tentative budget for 2023, Dana seconded, all aye.


-  The Village is in the process of renewing the TIF district and has asked the library board to sign off on it.  After discussion, the board decided Phil should write a letter to the Village saying we agree to the TIF, but let them know we expect substantial money, which will go towards our roof.  The library has been in the TIF district for the last twenty years and has never asked for, or received, any money.  We are hoping to get funds to the tune of $40,000ish.  Phil has asked the village to give us TIF reports from the last three years.


Motion by Sarah M was made to agree to the Elkhart Village TIF extension, seconded by Jeanine, four aye, one nay, motion passed.


-  The director’s hours were discussed. 
    -  Sarah W is to continue to watch her overlap hours with the other staff.
    -  Sarah W is to keep her weekly hours at thirty-five (35) or less since she doesn’t have full time status.
-  Upcoming dates were discussed:
               - Jeanine will go over the minutes for the Secretary’s Annual Report
               -  IPLAR is in the final stages
               -  Sarah W is beginning the Per Capita Grant
               -  Sarah W will be looking to plan and schedule adult and kid’s workshops in the library,                               including a flu shot clinic.

The next meeting is September 28, 2022 at 6:30 pm.

Sarah M made a motion to adjourn, Ann seconded, all aye.