February 2023

Elkhart Public Library
Board of Trustees
Wednesday, February 22, 2023
6:30 pm

President Phil Shelton called the meeting to order at 6:30 pm with Sarah McCutcheon, Ann Olson, Mark Moughan, Jeanine Kolb, Sue Roush, and Sarah Wilson (director) present.  Dana Hudson was absent.

There was no public comment.

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Mark moved to accept the minutes from the January meeting, Jeanine seconded, all aye.

Jeanine moved to accept the treasurer’s report and pay the bills, Mark seconded, all aye.

Sarah W had some additions to the librarian’s report:
               -  Patron traffic numbers were not sent out with the agenda, so she supplied them.
               -  Special programs seem to be going well.
                               -  It was discussed that Sarah W bombard the library Facebook page with events at                                         the library.
                               -  Sarah M asked about Lego club and it will be started up again.
               -  There have already been fourteen people at the book sale.
               -  The mountain of items on the circulation desk is shrinking.  It was mentioned the rest of the                          piles and tubs around the library need to be cleaned up and/or moved.

 

Old Business:
-  130th birthday celebration
               -  March 18th and 19th, Open House, 3-6 pm each day.
               -  cupcakes and drinks will be served both days
               -  Sarah W has all the paper supplies
               -  goody bags will be passed out
               -  Sarah W will get flowers, and possibly balloons, use a vase from Sarah M, not to exceed $50.
               -  Sarah M suggested an Easter Egg hunt of some kind, Sarah W will get details worked out.
-  Policy review
               -  the next section of the policy was passed out and will be reviewed in March
-  Roofing
               -  fake slate doesn’t look good, real slate is very expensive, shingle roof may be the way to go
               -  Sarah M suggested the “Black Pearl” color to coordinate with the windows, light poles, front                     door, hand rail, and book drop.
               -  Shingles have a fifty year warranty and are considerably cheaper.  It was noted that there                         may be be additional work needed once the project begins like sheeting, insulation, and                               repair work.
               -  In March, we will make a decision and put out three bids:  1)  the roof, 2) copper gutters, 3)                         steel gutters
-  Other Building Updates:
              -  Flooring:
                             -  Sarah W did not get a bid from Seth Hall for the flooring work.  Sarah M wants the                                   bid in March.
                             -  Carpet Weavers submitted a bid for $3900 – too high
                             -  Sarah M made a motion to order the vinyl only from Carpet Weavers (Lattice                                               Elderberry) for $1297.00, Sue seconded, all aye.
               -  Window cleaning
                             -  A guy, recommended by Dana, came by to look at the windows but has given no                                           feedback yet.
New Business:
-  The library will be open on Casimir Pulaski Day, March 6th, 2023.
-  Economic Interest forms were passed out.  Phil would like them back at the March meeting; they are         due in April.
-  The next meeting is March 22, 2023 at 6:30 pm.

Sarah M made a motion to adjourn, Mark seconded, all aye.